BYOM:Redefine the meeting room experience

BYOM:Redefine the meeting room experience
After 2020, BYOD and BYOM will constantly show up. BYOD is the abbreviation of bring your own device, and it is the starting point for mobile devices in enterprises. BYOM is an extension of BYOD. BYOM (Bring Your Own Meeting) allows employees to use their own devices to seamlessly connect with existing meeting hardware.No matter which conference platform is used, it can achieve a unified and consistent experience.

In this article, we will discuss how BYOD leads us to BYOM and how BYOM redefines the meeting room experience.


Under the general trend of hybrid working, as more employees use their own mobile devices for the office (such as laptops and tablets), supporting BYOD has become common in the workplace. More research also shows that most employees feel they will be more efficient when they use their own equipment.

Our own working devices are becoming more and more personalized. With the widespread use of BYOD in hybrid workplaces, if we bring our mobile devices to the meeting room, will our meetings be more personalized? Yes, BYOM was born from this trend. BYOM (bring your own meeting) refers to users who use their own device to connect to the existing video conference device in the meeting room to hold a video conference. Employees can use their own devices to seamlessly connect with existing conference hardware. Employees can have a consistent video conferencing experience no matter which video conferencing platform they use. By contrast, BYOM is a more powerful concept, and provides a more complete picture of how we interact with the meeting space. The meeting space not only needs to support all devices at a basic level, but also respond to these devices in a way that supports and enhances the complete user workflow and meeting experience.

BYOM has the same philosophy as BYOD. It encourages employees to use the equipment and software they are familiar with and avoid using equipment they don’t understand. Through the BYOM model, employees can install their favorite video conferencing software on their devices and connect them to the existing hardware in the conference room to hold video meetings. With the increase of remote work and the decrease of face-to-face meetings caused by the intensification of the epidemic, it is particularly important for employees to be able to use their familiar tools to convene in the office or participate in highly collaborative meetings.

Benefits of BYOM

1.More efficient and less technical confusion.
Using the equipment you are familiar with will reduce the time it takes to adapt to new devices, which means higher productivity and less technical confusion.

2.Flexible choice of video conferencing platform
You can use your personal device to choose your favorite video conferencing software. For example, if you prefer using Microsoft Teams and Zoom, you can skip the less-touchy Google Meet.

3.Shared content is more convenient to display.
Participants in the remote conference can view the display of shared content in the video meeting room.

4.Fewer points of contact.
Hosting meetings through personal devices will eliminate contact with shared room consoles.

5.Improve employee satisfaction.
Employees can freely choose the time and place to hold video conferences. Employees in the office and those working remotely can have an equal meeting experience.

How to define BYOM

1.Use your own device to improve the entire meeting experience. By using BYOM,it is possible to start meetings without the need for dedicated conference room system equipment. Users only need to connect their own devices (laptops, tablets) to the conference room equipment to conduct video conferences. At the same time, they can also use their favorite communication tools to improve work efficiency. Participants are able to use any device to share content and their own apps to facilitate the meeting.

2.Diverse and rich content sharing. BYOM seamlessly integrates personal devices and conference room technology, bringing participants rich and diverse content sharing opportunities and enhancing the video conference experience of indoor and remote participants.

3.Increased meeting space. In order to adapt to changes in the workplace, the BYOM solution not only provides support for users, but also provides administrators with the insights needed to effectively understand the ever-changing workplace in order to fully support or even optimize their meeting space over time.

4.Non-contact meeting space solutions. Because BYOM is driven and controlled by its own equipment, users do not need to touch shared devices in the room, so BYOM provides a solution for a contactless meeting space for video conferencing. The pandemic has highlighted the need for contactless technology and has accelerated the development of contactless meeting room solutions.

Redefine the meeting room experience

BYOM is redefining meeting spaces and the way we collaborate. By introducing the BYOM concept, we can eliminate technical limitations, create a flexible meeting space, and conduct a smarter video conference. We should make full use of the seamless integration of personal equipment and the surrounding team space infrastructure to support personalized video conferencing on demand at any time. BYOM is still in its infancy, and it will significantly change the design and deployment of our workplaces in the future.